1. Introduction

📜 This policy governs the use of two-way radios under Licenses:

• UHF: 1360336/2
• VHF: 1389010/1

⚠️ Important: All procedures must be strictly followed. Non-compliance may result in fines or imprisonment under the Wireless Telegraphy Act 2006.

2. Licensee Details

• 👤 Licensee: Martyn A. S. Steer
• 📞 Telephone Number: 07825 296889
• 🎙️ Radio Callsign: Mike Sierra

3. Authorized Personnel

3.1 Technical Personnel 🔧

• Martyn Steer – Licensee & Group Founder
• Richard Smout – Senior Technical Engineer & group Founder

3.2 Non-Technical Personnel 📝

• Adam Mewton – Test User

4. Scope of Policy

• 📡 All radio equipment under the license
• 👥 All authorized personnel
• 🌐 Operations within geographic and frequency limits of the license

5. Radio Usage Procedures

5.1 Operational Use 🎙️

• Radios used only for authorized purposes
• Follow standard procedures: callsigns, identification, and protocols
• ⚠️ Do not use radios for unauthorized or personal communications

5.2 Programming and Testing 🔧

• Only technical personnel may perform
• Changes must comply with license conditions

5.3 Maintenance 🛠️

• Regular inspections to ensure proper operation
• ⚠️ Report faults, interference, or unusual behaviour immediately

6. Safety and Interference Management

• ⚠️ Ensure transmissions do not interfere with other licensed or emergency communications
• 🛡️ Install antennas, power supplies, and repeaters safely and securely
• 🚨 Emergency transmissions take priority

7. Radio Etiquette

• 🗣️ Use professional language at all times
• ❌ Do not transmit music, broadcasts, or offensive content
• 📣 Identify using callsigns clearly
• 🔤 Use NATO Phonetic Alphabet when spelling critical information

Example: “Mike Sierra One” → M-I-K-E S-I-E-R-R-A O-N-E

8. Emergency Procedures

1. Begin transmission with “PRIORITY” or “EMERGENCY TRAFFIC”
2. Provide:
   • Callsign / Identifier
   • Nature of emergency
   • Location
   • Assistance required
3. Cease non-emergency transmissions immediately
4. Submit a brief incident report after the emergency

9. Incident Reporting

• Report equipment faults, interference, misuse, or emergencies promptly
• Include date, time, location, personnel involved, and actions taken
• All logs must be kept for at least 12 months

10. Maintenance Checks

• Daily: Verify repeater and gateway status; log irregularities
• Weekly: Inspect antennas, cabling, backup power; test audio quality
• Monthly: Full system tests; firmware/software updates; update logs

Only authorized technical personnel may perform maintenance on repeaters & gateways.

11. Operational Guidelines

• Use radios only for authorized communications
• Only technical personnel may configure or test equipment
• Maintain equipment security at all times
• Follow all policy rules and procedures to remain compliant with Ofcom licenses

12. Phonetic Alphabet / Detailed Radio Etiquette

• A – ALPHA | B – BRAVO | C – CHARLIE | D – DELTA | E – ECHO | F – FOXTROT | G – GOLF
• H – HOTEL | I – INDIA | J – JULIETT | K – KILO | L – LIMA | M – MIKE
• N – NOVEMBER | O – OSCAR | P – PAPA | Q – QUEBEC | R – ROMEO | S – SIERRA
• T – TANGO | U – UNIFORM | V – VICTOR | W – WHISKEY | X – XRAY | Y – YANKEE | Z – ZULU

Do not transmit music, broadcasts, or offensive language. Messages must be precise and non-misleading.

13. Maintenance Schedules

• Daily: Check repeater/gateway status; log issues
• Weekly: Inspect antennas, cabling, backup power; test audio quality
• Monthly: Full system tests; software updates; update logs

Performed only by authorized technical personnel on repeaters & gateways.

14. Compliance & Contact

• ✅ Follow all Ofcom license conditions at all times
• ⚠️ Failure to comply may result in fines, legal penalties, or imprisonment
• 📂 Maintain accurate logs of all transmissions, maintenance, and incidents
• 🔒 Secure radios, repeaters, and infrastructure against unauthorized access
• 🗓️ Policy reviewed annually or upon regulatory changes; all personnel must follow the updated policy
• 📞 Contact: Martyn A. S. Steer — 07825 296889 — Email: repeater@tduknet.co.uk